Hiring – Business Manager

The Capital Hearings, a DC-based cross-genre vocal ensemble, seek a part-time Business Manager to generate performance opportunities and additional sources of income for our growing 501(c)(3) organization. As our first paid staffer, the Business Manager will play a key role in sustaining and advancing our operations.

Applications are due on May 10, 2017. The position will remain open until filled.

About The Capital Hearings

Founded in 2010, The Capital Hearings is a 12-to-14 member vocal ensemble with firm groundings in both the choral and a cappella styles. Performances typically feature a mix of music from different styles – classical, vocal jazz, contemporary pop, etc. – often connected through artistic themes. We have performed at national and regional venues including the Kennedy Center, Strathmore, National Gallery of Art, and the Maryland Hall for the Creative Arts. Our debut album, Opening Statement, was released in 2013 to strong reviews, and our second album will be released in Fall 2017.

We currently average 10-15 performances each year, including bookings at concert halls, non-traditional venues, and corporate and private events. Our hired engagements represent a significant source of income, as well as the majority of our performing opportunities. The organization also self-produces 1-2 concerts per year, including a major concert in the early fall.

The organization’s activities and budget have experienced steady growth, and we have been a grantee of the DC Commission on the Arts and Humanities (DCCAH) since 2016. We are proud members of Chorus America and the Contemporary A Cappella League (CAL). Our growth to date has been led by an all-volunteer administration.


The Business Manager’s primary duties will be to seek performance opportunities and manage bookings. The Business Manager will also increase individual giving, pursue grant opportunities, and possibly handle other administrative tasks as time permits. Specific duties will include:

Bookings and Outreach

  • Researching potential performance opportunities, presenters, and venues
  • Strategic outreach and cultivation
  • Responding promptly to inbound inquiries from prospective clients
  • Coordinating performance needs including repertoire with the Music Director
  • Negotiating fees and contracts
  • Performance Management

  • Coordinating requirements and materials with clients and ensemble leadership such as program copy, sound support, joint marketing, etc.
  • Preparing performance information sheets for singers
  • Attending significant performances for networking and logistics purposes, including interfacing between the venue/client and the ensemble
  • Post-performance follow-up
  • Fundraising and Grants

  • Increasing individual giving, including the launch of an annual campaign and/or event sponsorships
  • Tracking contributions and preparing acknowledgement letters
  • Working with the Board to cultivate prospects with potential for significant gifts or increased engagement
  • Building relationships with foundations and other potential grantmakers
  • Preparing or assisting the Board’s preparation of grant applications and reports
  • Administration

  • In consultation with the Board, other administrative duties to the extent time permits
  • Requirements

    We are looking for a motivated self-starter who believes in our mission and can sell our organization to various stakeholders, including venues, private clients, donors, and grantmakers.


  • Excellent salesmanship, communication, and negotiation skills
  • A desire to learn about and deeply understand what we offer artistically
  • Appreciation for the arts generally and our mission specifically
  • A mindset for flexibility, teamwork, and willingness to collaborate with our Board and other volunteer leaders
  • Bachelor’s degree or equivalent experience
  • Preferred Background

  • Professional or other significant experience in arts administration, especially booking and/or fundraising
  • Strong relationship-building skills and/or existing networks
  • An understanding and appreciation of vocal music
  • Computer literacy including basic office software and Google Drive
  • Work Environment and Hours

    The Business Manager will work mostly from home via his/her computer and telephone. Independent transportation to attend external meetings and occasional regional performances would be helpful. Members of The Capital Hearings typically work in office jobs during normal business hours, and we traditionally conduct most administrative business electronically.

    We expect the Business Manager will work 10-15 hours per week on average with some heavier and lighter periods during the year. Regular tasks, including communications and/or meetings with venues, clients, grantmakers, and other stakeholders, would probably happen during normal business hours. Evening and occasional weekend tasks may include meetings and/or phone calls with ensemble leaders, along with attending significant performances for networking, cultivation or logistical purposes.

    How To Apply

    Please submit a resume and cover letter to hiring@thecapitalhearings.com by May 10, 2017. The position will remain open until filled.